Seller Information

Children's Consignment Sale Seller Information
Vestavia Day School at Vestavia Hills United Methodist Church


We are excited that you are going to be part of our sale and can't wait to share in this time of fun and fellowship.  Enclosed you will find all the information you will need to prepare your items for the sale.  Please read the entire seller packet and follow the instructions carefully. 

For more information, please visit our website at or email us at

Follow us on Facebook (Whale of a Sale Children's Consignment Sale) and Instagram (@thewhaleofasale).  We do give updates and have giveaways.

  • Sellers will receive 70% of their proceeds and the remaining 30% will go to help support Vestavia Day School including Children's Day Out, Preschool, Full-time Daycare & After-School Care.
  • Each seller must have a minimum of 25 items and a maximum of 200.
  • A seller's registration fee of $8.00 is required prior to the sale.  If you decide not to sell, please notify us within two weeks of sale to avoid being billed $25.00.  We always have a waitlist.  This is to allow more sellers the opportunity to sell and Vestavia Day School to maximize fundraising efforts.  PLEASE do not take another seller’s spot if you decide not to sell.
  • Bring only spring/summer items in gently used or excellent condition.
  • No DVDs, CDs or toys without working batteries will be accepted
  • Access to register for the sale is now on our blog at
  • Please help us even more by volunteering for our sale.  Volunteers shop before sellers!
  • We will have our one hour ticketed shopping from (4-5:00 pm) again this year.  Tickets can be purchased online and the link to do so will be sent out prior to the sale.  Remember, no strollers, children, rolling carts or laundry baskets allowed during this pre-sale hour. 
  • We will return all unsold items to you at the end of the sale.  If you wish to donate any unsold items, you may put them in the Lighthouse lobby and they will be donated to Oak Mountain Missions.  
***Please note that pick-up is FRIDAY NIGHT, FEBRUARY 21st from 4:30 - 6:00pm**** 
We will NOT hold unsold items for you.  If they are NOT picked up by 6:00, they will be donated.

  • In order to run a successful sale, we need sellers and LOTS of volunteers.  There are many different shifts during this event.  Please sign up for one of our volunteer slots under the Volunteer Links on our blog at or email us at  VOLUNTEERS SHOP OUR SALE FIRST!!!
  • At this time, volunteering is not mandatory for sellers.  However, we cannot have a successful sale without our volunteers.  Please volunteer, even if only for a couple of hours.  Click on the Volunteer Sign-Up link to the right of this post and choose the time you want to volunteer.  
  • You will pick up your ticket for the presale at your volunteer time, when you drop off your items to sell or at any  time throughout the days where we are checking in items.
  • Childcare is not provided for volunteers.  Children are not permitted with volunteers at any time.

  • Use the Drop Off Appointment Link to sign up for a time to bring your items to the church the week of the sale.  Our shifts are every 15-30 minutes. Sign up early! 
  • Select the time you wish to check in.
  • You will check in at the Lighthouse Gym at your assigned time.
  • Once everything is at a check in station, we will ask you to go back to the Lighthouse lobby and wait while we check your items in.
  • You DO NOT need to print anything to bring at check-in.  Any items that are either out of season or that may be stained or have odors will not be included in your inventory and will be returned to you.
  • After your items have been reviewed, please DO NOT take your inventory report with you! Sign for any discrepancies and leave it with the person at our front check in table.

For our Spring sale, we WELCOME the following items:
Spring and summer children’s clothing and shoes, swimwear, dancewear, new socks (still in the package) children’s furniture, swings, pack 'n plays, kitchen sets, slides, riding toys, Bumbo seats (w/ strap or tray), Boppies, children’s room decor, curtains, swaddles, baby carriers, books, toys (in working order with batteries included), hair accessories, hats, bags and strollers.

We DO NOT accept the following items:  
Any recalled items, drop side cribs, expired car seats, rock 'n plays, any fall or winter clothes or shoes, jackets or coats, costumes, blankets, bedding, bumpers, sheets, nap mats, pillows, towels, stuffed animals, DVDs, CDs, audio books, baskets, diaper genies, bathtubs, potty seats and any cribs manufactured before July 23, 2010.

All items MUST:
  • Be new or gently used.  No stains, tears or missing parts.
  • Be children's clothing only sizes Preemie thru junior (Jr. sizes 1, 3, 5, 7, 9, 11,13) for girls and sizes Preemie thru 14 for boys.
  • Be hung on wire hangers (clothing, curtains, swaddles, baby carriers, bags, etc.)
  • Be secured in Ziploc bags with the tag taped in an easy to scan location.  DO NOT cover the barcode with tape and use CLEAR packing tape (shoes, toys, books, baby items).  Toys with small pieces should be sealed in Ziploc bags and taped shut and attached to the largest piece.
  • Have the tag placed in an easy to scan location and without tape over the barcode
  • Have all hardware for assembly attached in Ziploc bag.  Previous experience indicates that items sell better fully assembled.
  • Have working batteries in them.  Items MUST WORK before being accepted.
Items MAY NOT:
  • Smell of smoke 
  • Be covered in pet hair
  • Be recalled
  • Be toys that are scary, weapons or monsters
*If items are not in good condition, they will be returned to your during check in.  

Bring only items in GOOD CONDITION (new or gently worn with no stains or tears), HUNG ON WIRE HANGERS, CLEAN AND READY FOR USE. We reserve the right to refuse any item.

Pin tags with small SAFETY PINS ONLY to the front left shoulder of the garment. Large safety pins will make holes in clothes.  We cannot sell items without a tag, so be sure the tag is secure.  Any sets of clothing (two or more pieces) that need to be hung on more than one hanger, please rubber band the hangers together and safety pin tag to the main piece (top or jacket).  USE THE WORDS "TWO PIECE OR THREE PIECE SET" in the description and price as one unit. 

As previously stated, all clothes must be hung on WIRE HANGERS.  Make sure the hook is turned away from the tag.  PLEASE NOTE the LOCATION of BOTH safety pins at the top of the hanger.  Pants must be pinned on the TOP of the hanger.  Make sure they are NOT going to slide down the hanger.  For any clothing that cannot be hung directly on the hanger itself, it is important to secure the item with safety pins for two reasons.  First, it will keep the clothing hanging properly so that it can easily be seen when shoppers are looking through the clothing.  Secondly, it will keep it from falling off the hanger and potentially being lost and/or losing its tag.

Attach tags to the outside of non-clothing items with clear packing tape.  DO NOT COVER THE BARCODE.  Please DO NOT place tags inside bags as they are too hard to remove during the sale.  If your item has more than one Ziploc bag, please make sure each bag has a tag on it.


All items will now be entered through the Item Entry & Tag Printing link.  The link is under the Quick Links on the right side of this post.  

To enter your items, please go to and click on the Enter Items & Print Tags.  You will then be prompted to enter your consignor number and your password that you set up at registration.  Once you enter this information you will be able to start entering items.  

  • Once you have logged into your account select "Active Inventory" 
  • Select the appropriate device that you are using "Mobile version" or a "PC/Laptop Version"
  • We are starting items at $2.00.  Put a few items together as needed in order to reach the $2.00 minimum.
  • Price items in increments of $1.00
  • Enter the size
  • If you'd like your item to be offered for sale at half price on Friday, check the box “Discount”. If you do not want your item reduced, leave this check box unmarked.  
  • Use the Brand Name and Description boxes to describe your items.  Please be as descriptive as possible.
  • Select a category - be as specific as possible.
  • The system does not generate multiple item tags.  If you are selling an outfit that has more than one piece, please make a note of that in the first line of the description and attach the multiple pieces on the wire hanger together or use a rubber-band to tie several hangers together.  Remember, we are not responsible for items without tags. 
  • Once you enter an item, it appears in your inventory.  You can see your inventory below the Enter Items screen.
  • You do not have to "SAVE" anything.  Each time you enter an item, it is saved automatically in your inventory.  You can enter a couple of items at a time or enter them all at once.  When you return to the MySalesManager entry screen, your items will be there.


Go to the Whale of the Sale blog (
  • Click on the "Enter Items & Print Tags Link on the right hand side of the screen under the Quick Links
  • Select "Print Tags"
If you want to print all the tags at one time:
  • Select whether you want to print to another HTML window or if you want to save to PDF and print from an Adobe PDF.  
  • Print out your tags 
  • It is important to make sure your pop-up blocker is off when you are printing.
  If you only want to print select tags:
  • Select "Print Only Selected Tags"
  • You will be taken to another menu with several different options for printing various combinations of tags.
  • Once you have selected the tags you want to print, select if you want to print to another HTML window or a PDF.
  • It is important to make sure your pop-up blocker is off when you are printing.
Tips for printing tags:
  • Tags should be printed on white printer paper
  • Make sure the barcode is clear and is not excessively dark (the ink will look to be blurry on the paper if printed too dark) 
  • Use 'normal' setting when printing  
  • Cut on the lines and attach to your items properly 
  • Do not put tape on the barcode (tape makes scanning difficult)

Go to the Whale of the Sale blog (
  • Click on the "Enter Items & Print Tags Link on the right hand side of the screen under the Quick Links
  • Select "Inventory Reports"
  • Select how you want you inventory report sorted (i.e. by item #, price, discount status)
  • The report will pop up  in another window.  
  • Right click and select to print the report


Thank you for your continued support of our program! We cannot do it without you!